PRIVACY POLICY

DataHop APS

Last Updated: February 16, 2026

DataHop APS ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application for registering time, expenses, and kilometers (the "App").

Please read this Privacy Policy carefully. By using our App, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the App.

1. Company Information

DataHop APS is a software company registered in Denmark.

Company Name: DataHop APS
Address: Andkær Bygade 35, 7080 Børkop, Denmark
Contact: For privacy-related inquiries, please contact us at the above address

2. Information We Collect

2.1 Personal Information

We collect the following personal information from you:

Name: Your full name for account identification
Work Email: Your work email address for authentication and communication purposes

2.2 Usage Data

When you use our App, we may collect information about your usage, including:

Time registration entries
Expense records
Kilometer/mileage tracking data
Device information and App interaction data

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our App and store certain information. Cookies are files with small amounts of data which may include an anonymous unique identifier. You can instruct your mobile device to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our App.

3. How We Use Your Information

We use the collected information for the following purposes:

Authentication and Login: To provide you with access to your account and authenticate your identity
App Functionality: To enable you to register time, expenses, and kilometers
Service Improvement: To maintain, improve, and optimize our App
Communication: To contact you regarding your account or service updates
Security: To detect, prevent, and address technical issues and security threats

4. Data Sharing and Disclosure

We do not share, sell, rent, or trade your personal information with third parties.

We may disclose your information only in the following limited circumstances:

Legal Requirements: If required by law, regulation, legal process, or governmental request
Protection of Rights: To protect our rights, property, or safety, or that of our users or the public
Business Transfers: In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company

5. International Data Transfers

Your information may be transferred to and maintained on servers located outside of your country, state, province, or other governmental jurisdiction where data protection laws may differ from those in your jurisdiction.

We utilize hosting services that may store data in various locations. By using our App, you consent to the transfer of your information to these locations. We take appropriate measures to ensure that your personal data remains protected in accordance with this Privacy Policy and applicable data protection laws, including the General Data Protection Regulation (GDPR) where applicable.

6. Data Security

The security of your personal information is important to us. We rely on security measures provided by our hosting partner to protect your data from unauthorized access, alteration, disclosure, or destruction. These measures include encryption, firewalls, and secure server infrastructure. However, please be aware that no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

7. Data Retention

We retain your personal information for as long as necessary to provide you with our services and fulfill the purposes outlined in this Privacy Policy. When you close your account or request deletion of your data, we will delete or anonymize your personal information, unless we are required to retain it for legal, regulatory, or legitimate business purposes.

Usage data and activity logs may be retained for a reasonable period to improve our services and for security purposes.

8. Your Rights Under GDPR

If you are a resident of the European Economic Area (EEA), you have certain data protection rights under the General Data Protection Regulation (GDPR). You have the right to:

Access: Request access to your personal data
Rectification: Request correction of inaccurate or incomplete personal data
Erasure: Request deletion of your personal data ("right to be forgotten")
Restriction: Request restriction of processing of your personal data
Data Portability: Request transfer of your data to another organization or directly to you
Objection: Object to our processing of your personal data
Withdraw Consent: Withdraw your consent at any time where we rely on consent to process your personal data

To exercise any of these rights, please contact us at the address provided in Section 1. We will respond to your request within one month of receipt.

You also have the right to lodge a complaint with a supervisory authority, in particular in the EU Member State of your habitual residence, place of work, or place of the alleged infringement.

9. Children's Privacy

Our App is not intended for use by individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and become aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from children without verification of parental consent, we will take steps to remove that information from our servers.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page. Your continued use of the App after any modifications to the Privacy Policy will constitute your acknowledgment of the modifications and your consent to abide by the modified policy.

11. Legal Basis for Processing (GDPR)

Our legal basis for collecting and using your personal information depends on the specific context in which we collect it:

Contractual Necessity: Processing is necessary to provide you with our services
Legitimate Interests: Processing is necessary for our legitimate business interests, such as improving our services and ensuring security
Legal Obligation: Processing is necessary to comply with legal obligations
Consent: You have given us explicit consent to process your information for specific purposes

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

DataHop APS
Andkær Bygade 35
7080 Børkop
Denmark

We are committed to resolving any complaints or concerns you may have about our privacy practices.

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By using the DataHop APS App, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.